Doing Business with Staatsolie

Building Relationships

Staatsolie constantly strives to build relationships with the best suppliers. We look for suppliers based on sustainability, compliance, quality, on-time delivery and total cost. We have a selective bidding process based on which a selected number of suppliers are invited to bid on the purchase of certain goods and/or services.

The purchases of goods and services are centralized within the Supply Chain Management Division of Staatsolie in accordance with its Purchasing Policy & Procedures (PPP).

While doing business with Staatsolie, all suppliers should comply with the purchase and payment guidelines, Staatsolie’s Code of Conduct and Staatsolie’s general terms and conditions.

We thank you again for your interest in our company and look forward to doing business in the future with all qualified suppliers.


Our Supplier Code of Conduct is the framework that explains the behavior Staatsolie and its subsidiaries (GOw2 and SPCS) expect from every supplier around the world. It is based on our business principles: HSEC Focused, Intergrity, People Focused, Excellence and Accountability.

It is imperative that our suppliers who we regard as our "extended enterprise" conduct business respectfully and with a high standard of integrity, in line with our business principles. As such, our Code of Conduct is intergrated in our day-to-day operation.

The following payment guidelines apply the purchases of goods and services by Staatsolie:

  1. Only staff of the purchasing department of PRC are authorized to make purchases on behalf of Staatsolie. A Purchase Order (PO) will be send to you for this specific order.
  2. In the event that the services are delivered in accordance with the agreed requirements, the contact person within Staatsolie will provide you with a Service Entry Sheet (SES), which is mandatory to submit your invoice.
  3. An original and specified invoice, clearly stating your company name, bank information, currency, PO number, SES number (if applicable) and invoice number including invoice date, duly signed by an authorized functionary of your company attached to the PO and SES must be submitted at Staatsolie’s main office at Flora to the attention of the Treasury/Accounts Payable department. Submitted invoices without the required documents will not be accepted and as such cannot be processed.
  4. Local suppliers should submit their invoices at the front desk of Staatsolie’s main office (Flora) and will receive a receipt as reference and proof.
  5. Foreign suppliers can submit their invoice by e-mail to the e-mail address: and the original invoice can be send by mail.
  6. Unless specifically agreed otherwise, payments will be made within 30 days of invoice receipt.
    For clarifications on the payment process, please send an e-mail to
  7. The bank charges for payments (1) through an intermediary bank and / or with a bank located outside of the USA or (2) with a bank established in the USA in a currency other than USD, will be borne by the supplier.
  8. The payment procedure and terms takes effect as of the date the invoice in received by the Treasury / Accounts Payable department. Please note that in order to ensure within the agreed payment terms, timely filing of your invoice at above-mentioned department, accompanied by a PO or SES (as applicable) is required.

Read the procurement and payment guidelines of our subsidiary GOw2 here.

When doing business with Staatsolie and its subsidiaries (GOw2 and SPCS) all suppliers must comply with our General Terms and Conditions.

The general Terms and Conditions of Staatsolie are registered at the Chamber of Commerce under file number 15741, and the Office of the Court under Registration Number 17-4667.

All General Terms and Conditions are available in English and Dutch. No other translations or versions than the officially released and below published Terms and Conditions shall be used.

Covid-19 Measures

Due to the Covid-19 pandemic, we have taken some measures in accordance with WHO guidelines and protocols. We therefore want to make agreements with our service providers to coordinate their and our measures.